Athletic Secretary Reports to: Athletic Director, RCHS Administrators, RCMS Administrators and Superintendent

Terms of Employment: 7 ½ Hours per day; 204 days per year Specific Hours per day and days per week may vary depending on work schedule and needs of the Athletic Department including nights and weekends

Major Purpose: To provide support and assistance to the Athletic Department and Administration in all daily activities, tasks, projects, and events.

Job Functions and Duties: This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of the following duties and other duties as assigned:

Event Functions:

• Check on gym/field set-up and assure that the game area is ready for play.
• Assist with the set-up of athletic fields/game areas per the direction of the Athletic Director.
• Greet the visiting coaches and administrators.
• Monitor and assist in the management of fans. Assure that fans are in appropriate areas and that they are respectful to the facilities and others at the event.
• Be visible to event participants.
• During half time, escort the opposing team to and from their locker room/designated areas. Make sure area is locked when not in use.
• Enforce district regulations and guidelines for the contest being played.
• In the event of emergency and in the absence of an administrator, do what is necessary to ensure the safety of all participants and spectators.
• Provide first aid and make sound judgment regarding calling emergency personnel in the event of injury.
• Assist with tear-down of athletic fields/game areas per the direction of the Athletic Director.
• Assure that all equipment related to the event is put away and secured.
• Assure that all offices, locker rooms, and other areas not necessary to the event are locked. Only restrooms should be unlocked during events.
• Return all borrowed keys, radios, or cell phones to the office and make sure the office is locked.
• Assure that ticket sellers and ticket takers are in place.
• If directed, assist sales staff with ticket/gate reconciliation
• If directed, be responsible for gate and concessions deposits

Office Functions:

• Perform various duties and administrative tasks as delegated by the Athletic Director including, but not limited to:

o Ticket Sales

o Sort Mail

o Deposit funds from Concessions and Gates

o Local banking as required

o Hiring Officials

o Website administration

o Scheduling Events

o Tournament and Invitational preparation

o Sports Facility set up and preparation

o Special Projects

o Screen visitors, emails, phone calls, etc.

o General Office Management

• Skills, Knowledge, and Abilities:

o Strong oral and written communication skills

o Ability to work in a positive way with students, parents, and community members.

o Knowledge of district regulations and guidelines for each event.

o Ability to lift, move, and set-up event equipment.

o Knowledge or ability to learn how to set-up and use sound system and scoreboards.

o Ability to work with coaches, officials, and administrators to assure a safe environment for participants and spectators.

o Ability to provide leadership that assures students and spectator safety in emergency situations.

o Sports Scheduling Software experience with Eventlink, IHSAA.net

o Computer proficiency with Microsoft Offices products.

Working Environment: The work environment characteristics described are representative of those an employee encounters while preforming the essential functions of this job.

Event Supervisors will work in a variety of indoor and outdoor settings depending on the event. Must be willing to work outdoors in inclement weather; may be required to lift, carry equipment, walk, and stand for prolonged periods; may be exposed to high noise levels and childhood diseases; and may experience a multitude of demands and changing priorities with frequent interruptions.

Experience: Experience working with students and community at athletic events required. Coaching experience preferred. Athletic Event management preferred.